Grant Application and Guidelines

Opportunities to apply for a Bartlesville Rotary Club Grants are now available.

Review grant application guidelines and fill in online application below.

Grant Application Deadline: 6:00pm on October 10, 2025.
Grants Award Date: October 21, 2025

All projects must not start until AFTER October 21, 2025
All projects must conclude by June 30, 2026 and a Post Grant Report must be submitted by that time.

Daniel Manning, Rotary Grants Committee Chair  daniel.manning@SAMBcpas.com

Grant Application Guidelines

The following guidelines are to provide general direction in evaluating a funding request for consideration by the
Bartlesville Rotary Club. Grants may be requested up to $1,000.
FY2026 Grant Cycle: Due Date: 6:00pm, Friday, October 10, 2025. Grant Awards: Tuesday, October 21, 2025

1. The funding request must include a completed Bartlesville Rotary Club Foundation Grant Application Form and must be from an official non-profit 501(c)(3) charitable organization that is certified under IRS regulations, such as a church, school, college, government entity, or foundation in Washington County, Oklahoma. Applications must be received by the due date.
2. Projects must take place after the Award Date. Grant Awards are not retroactive. One Grant per Organization.
3. High priority will be given to a charitable organization in which Rotarians from the Noon Club are volunteering, on staff, and/or donating funds to the applying organization.
4. Bartlesville Rotary Club highly encourages collaboration with other organizations, if warranted.
5. The number of persons and their demographics projected to benefit from the funding will be given high consideration. The project scope and budget should align with the number of people served.
6. The funding application must address a specific project of the requesting organization. Requests for donations to a general fund, overall on-going programs, capital building campaign, fundraising events, unspecified use, or general operating expenses will not be considered. (If you have questions, please contact Danny Manning at daniel.manning@sambcpas.com or Chris Wilson at cmtwx123@mac.com)
7. High marks will be given to organizations that can articulate their mission, project objective/purpose, projected outcomes, and evaluation criteria that is used to determine the level of success achieved and how the evaluation will be used.
8. If the total project is over $1,000, the specific identity of matching funds and/or other corporate, foundation, or individual donations and grants received by the requesting organization or third parties for the project shall be a strong positive factor.
9. The visibility of the Bartlesville Rotary Club and/or Rotary International brand on publicity materials is a major consideration for funding. How the Rotary Brand will be clearly identified as the sponsor must be articulated.
10. Preference shall be given to applications from community and civic organizations with local volunteers. In general, grants shall not be made to support large national organizations that have professional fundraising and promotion/marketing staffs that engage in annual fund drives.
11. Each project that is funded is generally one-time. A recipient of previous funding from the Bartlesville Rotary Club does not assure receipt of support each year.
12. A representative from an organization that is awarded may be invited to make a presentation to the Bartlesville Rotary Club about their project and their organization

If approved, in return for a grant to your project, the Bartlesville Rotary Club Foundation requests that you place the Bartlesville Rotary Club Logo (attached with check) in a prominent location that is equal to the donation level in your solicitation literature. This includes any digital, printed or audio publicity materials or on-site announcements. This may include but not be limited to posters, flyers, banners, billboards, print, radio, social media, e-blast, website advertisements, on-site announcements, etc. At the conclusion of your project, and no later than June 30, 2026, please send your Post Grant Report to daniel.manning@sambcpas.com with the subject line: “2025-2026 Rotary Post Grant Report”. Those not submitting the report by June 30, 2026, will not be eligible for Rotary grant funding in the following year.

Grant Application Form

Name of Organization Making the Request(Required)

Project Name(Required)

Contact Person(Required)

First Last

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Country

Phone(Required)

Email(Required)

Dollar Amount Requested up to $1,000(Required)

Please enter a number less than or equal to 1000.

Total Cost of the Project(Required)

Please enter a number less than or equal to 1000.

Complete project budget(Required)

Max. file size: 50 MB.

Beginning Date of the Project(Required)

MM slash DD slash YYYY

End Date of the Project(Required)

MM slash DD slash YYYY

Number of people you expect to serve(Required)

Number of volunteers involved(Required)

Demographics of the people you will serve(Required)

What category will this project benefit(Required)

The Community

Youth

Education

(choose one or more):

What is the objective/purpose of the project and how does it align with your mission?(Required)

Describe and specify the projected outcomes of the project?(Required)

How specifically will you evaluate the success of the project?(Required)

Specifically identify other sources of funding if the total cost of the project is over $1,000(Required)

Collaboration is highly encouraged. If a collaborating organization is involved, who is it and what is their role?(Required)

The visibility of the Bartlesville Rotary Club and/or Rotary International brand on publicity materials is a major consideration for funding. How will you promote/market the Rotary Brand in exchange for our Grant?(Required)

Posters or Flyers

On-Site Banners

Billboards

Direct mail

Email Blasts

Newsletters

In-site mentioned/announcements

Social Media Posts

Website

Radio/Community Connection

Other

Please check the appropriate boxes

Other, please specify(Required)

Up to 5 extra points are given to organizations with Bartlesville Rotary Club Member involvement. Please provide a list of your Board of Directors, Committee Chairs, and Staff. Bartlesville Rotary Club (Noon Club) will determine who among those listed are Bartlesville Rotary Club Members (Noon Club) within your organization. If your organization has an extensive list, please email the full list to daniel.manning@samb.com instead of entering it here.

First Name

Last Name

 

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Signature

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